Supplier Debit Notes & Credit Notes in Cloud Accounting System

Create Supplier Debit Notes and Credit Notes in the Cloud Accounting System to record the transaction adjustments with your Suppliers' Account.

Supplier Debit Note is a form used to document an adjustment of an inaccurate figure or additional charges from your supplier, increasing your Accounts Payable.

Whereas Supplier Credit Note corresponds to the adjustment, decreases your Accounts Payable, caused by deductions, returns or discount on the amount of particular issued Bills. 

DEBIT NOTE

To create Supplier Debit Notes, go to the Navigation Pane, expand Accounts Payable and click on Debit Notes. From the Debit Note List View Screen, click the “Add” button to create a new Debit Note form.

Select your Supplier. Modify the default Purchaser if needed, then enter the Doc Date or your Transaction Date. 

Next, enter the Due Date and other information such as the Purchaser, Reference No., Description, and Reason. Identify if the transaction is Tax Inclusive or Tax Exclusive through the Toggle Selection. 

On the lower part of the screen under Details tab, search for the GL Account under Account Column to represent the debit entry of the transaction. Replace the Item Description and input the Item Ref No. if necessary. Input the Amount and select the Tax Code if applicable.

If you need to include other important information, utilize Notes and Others Tab.

Once done, click SAVE. 

Click GL Journals icon to view the transaction entries, 

or click Preview to display the Debit Note Print Out Format.  

CREDIT NOTE

To create a Supplier Credit Note, go to the Navigation Pane, expand Accounts Payable, select Credit Notes. Similar to the other previous screens, it will list all the saved Credit Notes for the users to manage easily. Click the “Add” button to record a new transaction.

Select your Supplier, input the Doc Date and enter the other information needed such as the Purchaser, Reference No., Description and Reason. Toggle Tax Inclusive/Exclusive option if applicable.

In the lower part of the screen under Details tab, select the GL Account under Account column where the credit entry is posted. Input the Item Description, Amount and the applicable Tax Codes.

Next, Match the Credit Note with the corresponded unpaid Bills or Debit Notes that are listed under the Knock-Off tab. 

If the Credit Note is intended to be matched or be off-set as an adjustment for future transactions, you may skip this part for now and complete the process after the transaction corresponded to this transaction has been created. 

NOTE: All Supplier Credit Notes or Pay Bills that has an Unmatched amount will reflect in the Supplier Open Credit report and the 12 Months Supplier Aging report.

Once done, click SAVE.

Click GL Journals icon to view the transaction entries, 

or click Preview to display the Credit Note in a Print Out Format.