How to Import Chart of Account by Excel Template

In Order to Import Chart of Account by Excel Template

Note: User may refer to this Guide, to understand where to download the Excel Template.

Step 1 - We need to understand the relation between Excel Column and Chart of Account

1. Account Code - GL Account in Chart of Account

2. Account Name - GL Account name

3. DRCR - CR is Credit, DR is Debit

4. AccountType - the GL Account is which Type, like Sales, Expenses OR COGS

1. INC = Sales
2. INA = Sales Adjustment
3. COG = Cost of Goods Sold
4. OTI = Other Income
5. EXP = Expenses
6. TAX = Taxation
7. EOI = Extra Ordinary Income
8. EOE = Extra Ordinary Expenses
9. APP = Appropriation Account
10. BFA = Fixed Asset
11. BIA = Intangible Assets
12. BCA = Current Asset
13. BCL = Current Liabilities
14. BLA = Long Term Assets
15. BEQ = Equity
16. BLL = Long Term Liabilities
17. BOL = Other Liabilities

User require to fill in this short code under the Account type, so then system will know the particular GL Account code will fall into which type.

5. Parent Code - if the GL Account Code is Under Account type, just fill in No.4 ShortCode will do, but if the GL Account is have a Parent Code like Below, 400-0200 is under a GL Account which is 400-000, and both Account is under Expenses.

Then user may need to fill in like below

400-0000 Account Type is EXP, Parent Code is EXP

and

 400-0200 Account Type also EXP, because they are all under Expenses Account, but 400-0200 Parent Code is 400-0000, because 400-0200 is children account of 400-0000.

6. SpecialCode - is Special Account Code is for system to recognize that this account is under which Formula in Profit and loss report or Balance sheet report.

1. OST = Opening Stock
2. CST = Closing Stock
3. ADA = Accumulated Depreciation
4. DAC = Debtor Control Account
5. BAC = Bank Account
6. CAC = Cash Account
7. SAC = Stock Account
8. CCAC = Creditor Control Account
9. APLAC = Accumulated Profit & Loss Account

Example : 

Step 2 - After Fill in the Excel Template, then Expand 'Company' > Expand 'Tools' > Press 'Data Migration'

Step 3 - Press 'Upload' Button which next to Chart of Accounts

Step 4 - Then Press 'Click to Upload'

Step 5 - Then Select the Excel Template and Press 'Import' Button.

Done

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