Overview: 

Stock control also known as inventory control, is the process of optimizing stock levels and maintaining enough stock to meet customer demand. If specific customer has set for negative stock control mean when there is not enough stock, system will depend on the setting whether allow user to issue invoice. 

Procedure: 

Go to Stocks > Stock Items > at the screen will have stock control tab

Min Qty - the minimum stock quantity for this item

Max Qty - the maximum stock quantity for this item 

Reorder Level - the reorder level quantity for this stock item

Reorder Quantity - the default reorder quantity if reorder level is reached

Balance - the current balance amount of all transactions of this stock item

More Info - this button will show an inquiry screen for showing all transactions of the current stock item

Example if I do the stock control setting as below for stock – APPLE

On 01/11/2023 created Cash Purchase 

On 03/11/2023 created Cash Sales

When click for save, system will prompt message show that the new balance will be 6 which means have reached the reorder level that set in stock item and require to key in password to continue for save

If reached the reorder level and not allow user to issue Cash Sales can do the setting at Maintenance > System Option, under Stocks tab

To block user, can select Block under Stock Reorder Level Control

Result:

Prompt new balance show that reached reorder level and unable save

Another setting which is Negative Stock Control

When I set Block and issue Cash Sales again, will show as below and unable save

To have more scenario or details can refer to below link

http://help.qne.cloud/#Topics/Maintenance/SystemOptions-Stocks.htm%3FTocPath%3DMaintenance%7CSystem%2520Options%7C_____6 

Video guidance:

https://www.youtube.com/watch?v=HiXLoUlLjY8 

https://www.youtube.com/watch?v=jMZ_ZRP0mbU 

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Refer attachment for details