How to Retrieve Supplier’s e-Invoice Unique Identifier Number (UUID) in QNE AI Cloud Accounting

Overview:

When a supplier issues an e-Invoice through LHDN’s MyInvois system, the transaction is assigned a Unique Identifier Number. This Unique Identifier Number acts as the official proof that the supplier’s invoice has been validated by LHDN.

Scenario:

In QNE AI Cloud Accounting, you can use the Retrieve UIN function in the Purchase transaction forms to pull this reference directly into your purchase invoice. This is especially useful for:

• Verifying that your supplier has submitted the e-Invoice.
• Keeping a complete record in your system for audit purposes.
• Linking future documents (e.g., credit notes, debit notes) to the supplier’s validated e-Invoice.

Note: This function is only available for non-self-billed suppliers and transactions. For local registered businesses, the compliance responsibility lies with the supplier. Buyers are not required to perform this action — it is purely for your own record-keeping and verification.

# Create a Purchase Invoice

1. Click on Purchases

2. Click on Purchase Invoices

3. Click on Add and create a Purchase Invoice and enter the details as usual.

4. Select a Supplier Code

5. Update the details information on this expense.

# Ensure Mandatory Supplier Details Are Filled

To retrieve the purchase invoice's e-Invoice information. Certain information are required to be filled out.

1. At the Supplier Code field, click on More Info to call out additional Supplier information.

2. The 3 supplier information below is required to retrieve the e-Invoice information. 

    a. Supplier’s Registration No.

b. Supplier’s Tax Identification Number (TIN).

c. Supplier’s INV#

# Retrieve Supplier e- Invoice Unique Identifer Number

1. Once all the information has been filled up. Navigate to the e-Invoice Information tab below.

2. At the Unique Identifier Number field, click the magnifying glass icon to search the transaction from the user’s MyInvois Portal.

3. If the supplier invoice has been validated in MyInvois Portal, a successful retrieve message will be displayed.

4. The transaction’s e-Invoice Status, Unique Identifier Number, and Validation Date & Time will be updated in the corresponding fields. 

7. Remember to Save to update the transaction.

8. This function is available in the expense transaction forms in QNE AI Cloud Accounting:

General Ledger

• Payment Voucher

Account Payable

• Bills
• Debit Notes
• Credit Notes
• Supplier Refund

Purchases

• Purchase Invoices
• Purchase Debit Notes
• Purchase Returns
• Cash Purchase