How to Submit a Self-Billed e-Invoice

Overview:

A Self-Billed e-Invoice is a type of invoice that a buyer (usually a company) creates on behalf of the supplier. Instead of the supplier issuing the invoice, the buyer generates it for their purchases. This is commonly used when there is an agreement between the buyer and supplier, simplifying the invoicing process. The buyer must ensure that all required information is correctly filled out and that the e-Invoice is submitted according to tax regulations.

Scenario:

A company hires an individual freelancer to design a logo. The freelancer is not running a registered business, so they don’t issue invoices. The company, therefore, creates a Self-Billed e-Invoice for the payment, listing the freelancer's details and the service provided. This ensures the transaction is properly documented and compliant with tax regulations.

Solution:

1. Update the freelance’s information in Supplier Maintenance. 

Select the Self-Billed Type and TIN type accordingly. 

In the above scenario, we will select as Individual (Malaysia), thus a valid Identification no. or TIN has to be provided 

2. In Purchase Invoice, select the supplier accordingly and system display the information in ‘Supplier’ tab. 

 As system detected a valid Self-Billed type is updated, upon saving user allowed to click ‘Submit E-Invoice’ button. 

3. System prompts a confirmation, verify the content and click ‘Confirm’ 

4. The Self-Billed Invoice has been successfully submitted, and the status is now showed as Valid.

5. Select the format – Purchase Invoice (E-Invoice QR) and preview 

User can share this Self-Billed Invoice to the Supplier. 

Remark: 

User cannot click ‘Submit E-Invoice’ for Self-Billed Type as None.

None means the suppliers able to provide e-Invoice to the user. It is not under Self-Billed category

For details please refer attachment

To learn how to Create Self-Billed Supplier Click Here